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Professional Assistant

Job Title: Professional Assistant
Contract Type: Permanent
Location: Malta
Industry:
Salary: Attractive
Reference: ATD454
Job Published: August 05, 2019 11:09

Job Description

For our office in Malta, we are currently looking for a Professional Assistant

Job Description:

A new opportunity has arisen to join Alter Domus Malta’s growing and dynamic Corporate Services Team. The candidate will be responsible for administrative duties for a number of our clients in our Corporate Services Department. Your role will include the following responsibilities:  

  • Assist in compilation of board minutes and preparation of board meetings of Alter Domus clients;
  • Assist in all administrative tasks related to the teams within Corporate Services;
  • Create and maintain filing and other office systems such as archiving;
  • Contribute to keeping up to date our internal databases;
  • Assist in corporate work on our clients such as the preparation of agenda, proxies and drafting minutes of the Board of Managers;
  • Provide assistance in the billing process and monitoring of pending payments;
  • Prepare, collect and send payment instructions to banks;
  • Organise the signature of documents, including contracts under the supervision of the team.

Your Profile:

  • You have at least 2 years’ experience working in an administrative role. Preference would be given to candidates who have worked in the Financial Services industry;
  • You have excellent knowledge of Excel, Power Point and Word;
  • A committed team player, detail orientated and an effective communicator;
  • You are organised, flexible and able to manage several skills;
  • You demonstrate a reliable personality, focused on integrity and confidentiality;
  • You are motivated and able to prioritize work assignments under minimal supervision.
 
*Dear Candidate, kindly note that this role is not managed by Castille. Alter Domus, in this case, is responsible to manage the application process. In case of any difficulties, feel free to contact brand@castilleresources.com, and we will direct your query to the relevant contact at Alter Domus.
 
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