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Professional Assistant

Professional Assistant

Job Title: Professional Assistant
Contract Type: Permanent
Location: Mriehel, Malta
Salary: €25,000 - €30,000
Reference: 3421
Contact Name: Mark Sims
Job Published: February 13, 2018 10:26

Job Description

A new opportunity has arisen to join a growing and dynamic Corporate Services & Funds Team. The candidate will be responsible for administrative duties for a number of clients in their Corporate Services and Funds Department.

Your role will include the following responsibilities: 

  • Assist in compilation of board minutes and preparation of board meetings of clients
  • Assist in all administrative tasks related to the teams within Corporate Services and Funds
  • Create and maintain filing and other office systems such as archiving
  • Contribute to keeping up to date our internal databases
  • Assist in corporate work on our clients such as the preparation of agenda, proxies and drafting minutes of the Board of Managers
  • Provide assistance in the billing process and monitoring of pending payments
  • Prepare, collect and send payment instructions to banks
  • Organise the signature of documents, including contracts under the supervision of the team


  • At least 2 years’ experience working in an administrative role. Preference would be given to candidates who have worked in the Financial Services industry
  • Excellent knowledge of Excel, Power Point and Word
  • A committed team player, detail orientated and an effective communicator
  • Organised, flexible and able to manage several skills