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Personal Assistant

Job Title: Personal Assistant
Contract Type: Permanent
Location: Malta
Industry:
Reference: MFSA-710-1440
Job Published: October 07, 2019 13:45

Job Description

About Executive Committee


The Office of the Chief Officer Supervision is responsible for the co-ordination of regulatory, authorisation and supervisory matters, across all the sectors under the remit of the MFSA.

 
 
 

The Role


Within this role you will be expected to apply your working experience to the various day to day duties as directed by the Executive Team (Chairman and Chief Officer Supervision), or any other official who is delegated for such purpose.

Within this scope, the duties to be undertaken may include any of the following in accordance with the exigencies of the Authority:

  • Greet guests and delegations upon arrival at the Authority’s premises;

  • Organise and follow-up on internal and external meetings, as well as business trips and travel reimbursements;

  • Prepare and draft correspondence, relevant reports, statistics, notes and presentations as required;  

  • Register and manage mail, including potential filtering and redistribution to other teams/functions;

  • Manage the calendar/agenda pertaining to the Executive Team;

  • Communicate any messages to internal staff and external parties on behalf of the Executive Team;

  • Manage office supplies;

  • Take minutes during meetings;

  • Perform any other secretarial and administrative tasks, as deemed necessary.

 
 
 

About You


We are looking for candidates capable of delivering accurate work under pressure, prioritising tasks and working on own initiative. You will need to have excellent communication and client-facing skills. Fluency in spoken Maltese and English is a must. You also need to be methodical, organised, with an eye for detail. Previous experience in a similar role will be preferred.

The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 5 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

You will also need to have had at least three (3) years' experience working in a similar role. Candidates with longer work experience relevant to the role will be preferred.

If you do not have the necessary academic or professional qualifications but you have at least seven (7) years of relevant experience in a similar role, we would still be interested in speaking with you.

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