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Pensions Administration Assistant

Job Title: Pensions Administration Assistant
Contract Type: Permanent
Location: Malta
Salary: Attractive
Reference: 5689
Contact Name: Stefani Grech
Job Published: September 24, 2019 12:03

Job Description

A well established pensions firm is seeking to employ a Pension Administration Assistant who will be looking after all the administration entailed in managing their members’ pensions.


  • Dealing with administrative tasks relating to pension structures;
  • Processing requests in line with the company’s checklists and procedures;
  • Inputting and updating our database with any changes to our members’ records;
  • Liaising with the relevant investment companies to ensure we receive policy documents in a timely manner;
  • Scanning, registering and allocating incoming mail;
  • Completing, collating and dispatching documents to third parties ensuring these are sent out within our specified turn-around times;
  • Calling pension schemes to obtain an update on the transfer;
  • Liaising with third parties in connection to pension payment requests and queries on our members’ investment policies;
  • Liaising with internal departments, such as accounts and compliance.


  • Experience of working within an office environment;
  • Excellent communications skills in English, both written and verbal;
  • The ability to work within tight deadlines;
  • Positive attitude and personality;
  • Possesses excellent communication skills.