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Office Administrator

  • Location

    Malta

  • Sector:

    Legal Practice

  • Contract Type:

    Permanent

  • Salary:

    Attractive

  • Contact:

    Chantelle Mifsud

  • Job Reference:

    5847

  • Published:

    14 days ago

  • Expiry:

    2019-11-29

  • Client Details:

    Castille

  • Consultant:

    Chantelle Mifsud

  • Skills tags:

    Front Office

A leading law firm is currently seeking to recruit an office administrator who will be assisting in the day to day running of the office on a full- time basis.  

Job Description 

  • Assisting professional staff in the preparation, logistics and filing of client and company documents. 

  • Management, internal distribution , scanning and saving of post. 

  • Logging of outbound post, and hand deliveries and organizing couriers. 

  • Maintenance of efficient and secure soft and hard filing systems. 

  • Front office reception duties as and when required. 

  • Taking calls and messages and relaying them effectively. 

  • General office administration including driver duties, furniture repairs and office maintenance and insurance. 

  • Managing office inventory and consumables. 

  • Making travel arrangements for senior managers. 

  • Organising conference calls, conference rooms, meeting room bookings, taxis, etc. 

  • Maintaining vacation and sick leave records. 

  • Develop and update administrative systems to make them more efficient.  

  

Job Requirements  

  • Smart and presentable 

  • Organised and attentive to detail 

  • Flexible and hardworking approach 

  • Ability to take direction and work with minimal supervision 

  • Excellent communicator, approachable and a team player 

  • Can-do attitude