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Office Administrator

Job Title: Office Administrator
Contract Type: Permanent
Location: Barcelona, Malta
Salary: €20,000 - €24,000
Reference: 5399
Contact Name: Chantelle Mifsud
Job Published: July 10, 2019 13:17

Job Description

A financial services company is currently seeking to recruit an office administrator who will be responsible for the smooth running of the offices.   

Job Description  

  • Performing basic filing and clerical duties  
  • Photocopying and binding of documents.  
  • Supporting the management team while assisting in the day-to-day office administration and coordination.
  • Handling incoming calls, emails and correspondence and assisting in the preparation of business correspondence as required.
  • Scheduling, coordinating meetings and updating calendars, preparing agendas and presentations and taking minutes; assisting in organising of corporate events and special projects.
  • Greeting visitors upon arrival and professionally handling incoming phone calls
  • Data inputting, and processing   
  • Collecting and distributing parcels and other mail  
  • Liaising with suppliers (stationery / water / coffee / toiletries)  
  • Other duties as requested on a day to day basis

Job Requirements  

  • Excellent written and communications skills in both English and Maltese  
  • Proficiency in MS Office applications (Word, Excel, Outlook, Powerpoint)  
  • Excellent time management and organisational skills