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Office Administrator

Job Title: Office Administrator
Contract Type: Permanent
Location: St Julians, Malta
Salary: Salary €20,000 - €25,000
Reference: 3254
Contact Name: Mark Sims
Job Published: January 05, 2018 16:16

Job Description

An Investment Management Company is seeking to recruit an enthusiastic Office Administrator on a 1 year contract to support in the management of day to day office duties whilst ensuring that administrative activities within the organisation are run efficiently and effectively. The role involves a high level of multi-tasking.

Key Responsibilities:

  • Managing the company’s reception area;
  • Performing general administrative duties;
  • Assisting with procurement requests, quotations, orders and deliveries;
  • Maintaining office and kitchen supplies at optimum levels;
  • Ensuring that a clean and enjoyable working environment is maintained throughout the company;
  • Maintaining office equipment by arranging maintenance, calling for repairs, monitoring equipment operation throughout the company;
  • Assisting with internal and external staff events;
  • Developing and maintaining an organised filing system;
  • Booking and arranging travel and accommodation requirements for the staff;
  • Submitting and reconciling petty cash.

 Ideally, the selected candidate would have the following knowledge, skills and experience:

  • Knowledge of office management systems and procedures;
  • Excellent organisation and planning skills with the ability to prioritise work and manage own time;
  • Be able to communicate effectively with different stakeholders;
  • Fast-learner with an ability to work accurately and efficiently;
  • Ability to work on own initiative and well under pressure;
  • Reliable and willing to go the extra mile;
  • Demonstrate the ability to work independently and as part of a team.

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