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Human Resources Administrative Support Officer

Job Title: Human Resources Administrative Support Officer
Contract Type: Permanent
Location: Malta
Salary: Attractive
Reference: 5466
Contact Name: Chantelle Mifsud
Job Published: July 24, 2019 13:16

Job Description

A regulatory financial institution in Malta is currently looking for a Human Resources Administrative Support Officer who will be assisting the HR department with administrative and payroll duties.  

Job Description 

  • Administration of the recruitment process; - Issue letters as required such as performance assessments letters, reference letters, end of probation letters etc; 
  • Assist management with drafting and issuing of employment contracts as well as on any employment queries that may arise;  
  • Co-ordination of Induction training for new employees;  
  • Administration of staff training including planning of travel arrangements;  
  • Provide logistical support in management and preparation relating to the conferences organised by the entity;  
  • Maintain employee personal files and Jobsplus/Social Security related activities and correspondence;  
  • Monitoring of personal security clearance certificates;  
  • Administer and assist in Health and Safety related administration as required;  
  • Organisation of HR documents, recruitment policies and other related matters of new or end of employment;  
  • Be responsible for the computation of payroll and inputting of payroll expenses in the Accounting system;  
  • Management of attendance record;  
  • Maintenance of vacation and sick leave records;  
  • Compiling of periodic reports and statistics;  
  • Participating whenever new policies or reports are being introduced;  
  • Optimising current administrative processes and procedures related to this function;  
  • Assist with advice and support to the Management and employees on HR related matters;  
  • Keep monitoring the maintenance of premises to ensure the safety and security of all employees;  
  • Other administration tasks as delegated by the Finance & Administration Manager.

Job Requirements 

  • Applicants must be in possession of an A-level standard of education (NQF level 4) and be well skilled in Microsoft Office tools.  
  • Candidates who have an HR-related qualification or have qualifications at a level higher than NQF Level 4 and/or have previous experience in Human Resources/Payroll administration will be considered favourably.  
  • Applicants must be able to work both independently and as part of a team, be well organised, and have the ability to communicate effectively and be fluent both in the Maltese and English language. 

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