One of the leading banks in Malta is currently looking for a HR & Office Administrator who will report directly to the HR & Office manager and shall be responsible for the bank’s HR & Office administration.
HR Administration
- Assisting with recruitment of vacant positions to include: - Advertising posts, arranging interviews, conducting initial phone screens to shortlist candidates
- Follow up with candidates throughout the hiring process
- Maintain all employee engagement and termination processes
- Drafting and issuing of employment contracts and end of probation letters
- Supporting the onboarding of new employees and assisting all employees with HR related issues
- Maintaining employee related databases, organization of HR documents/files and compiling monthly HR reports
- Tracking vacation leave and sickness absence
- Administer and assist in matters relating to Health, Hygiene and Fire Safety as required
- Ensure that confidentiality is maintained at all times
- Assist with any necessary preparation for in house and external training programmes
- Perform general HR assistance as advised by the HR/OM
General Office Administration
- Phone answering/ First point of contact for guests and deliveries
- Ensuring a smooth running of the office
- Dealing with incoming and outgoing post
- Providing administrative support to the company Directors
- Liaising with clients, suppliers and other staff
- Assisting with the organization and filing of paperwork, documents and computer-based information
- Assisting with the travel and accommodation for management and staff
- Booking rooms and providing conference facilities and services for guests, internal and external meetings and company events
- Coordinating office maintenance work and cleaning
- Ordering and maintaining stationery and other office supplies
- Assisting management and staff in day to day general administration, to include but not limited to, post, scanning and copying materials
- Petty Cash administration in coordination with the Finance department
- Other duties in line with the role as specified by the line manager
Job Requirements
- Minimum 3 years' work experience in an office environment
- Smart, mature and professional disposition
- Capable to work on own initiative
- Flexible and adaptable, willing to adopt greater responsibilities as needs require
- Comfortable with working in a fast-changing environment
- Fluency in written and spoken English
- Previous experience/knowledge of HR and or Payroll is considered an asset
- Command of Spanish, German, Danish or French language is considered an asset
