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Fund Administrator

Fund Administrator

Job Title: Fund Administrator
Contract Type: Permanent
Location: Ebene, Mauritius
Salary: Attractive
Reference: 3358
Contact Name: Noorina Abdoulraman
Job Published: January 29, 2018 11:12

Job Description

Our client – with expertise in offshore companies, trusts and fund administration, and offices across Mauritius, Seychelles, Kenya – is looking for a Fund Administrator.


  • Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;
  • Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s;
  • Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;
  • Prepare capital calls / drawdown notices and having same approved by the Board / GP;
  • Maintain drawdown trackers and updating share registers;
  • Prepare written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
  • Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising);
  • Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking;
  • Circulate quarterly management accounts / capital account statements to investors;
  • Provide a high standard of customer service for existing and potential clients;
  • Responsible for a portfolio of clients as assigned by the Manager and acting as the direct point of contact;
  • Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;
  • Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
  • Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients’ activities;
  • Communicate effectively with all levels of management, other departments, business areas and clients;
  • Maintain accurate data for all client enquiries and regularly update personal workload;
  • Follow up on client correspondence such as letters, faxes, emails, client telephone calls;
  • Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times;
  • Document filing, update client information on relevant internal systems;
  • Arranging and attending calls / conference calls to assist clients and compile, draft and distribute minutes of meetings;
  • Daily and effective input on timesheet or any time management system;
  • Provide relevant training to subordinates;
  • Attend client meetings with Manager as and when required;
  • Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline;
  • Ensure compliance with internal systems, procedures and processes;
  • Inputting data on a specialist funds software (E-Front) and to make optimum use of the software as and when/where required;
  • Preparation of NAV;
  • To track and provide guidance on the deliverables of the administrative assistant;
  • Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.


  • Either a degree in Accounting or currently undertaking ACCA/ICSA
  • A minimum of 2 years working experience in a similar position within a Management Company

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