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Front Office Administrator

  • Location

    Malta

  • Sector:

    Other

  • Contract Type:

    Permanent

  • Salary:

    €17,000 - €25,000

  • Contact:

    Clive Schembri

  • Job Reference:

    5987

  • Published:

    6 days ago

  • Expiry:

    2020-01-02

  • Client Details:

    Castille

  • Consultant:

    Clive Schembri

  • Skills tags:

    Corporate Administration

A professional accounting firm providing accounting, taxation and consultancy services to an extensive client base is looking to hire a Front Officer Administrator. The firm serves large significant international and national clients as well as numerous smaller family type businesses which all benefit from our policy of personal involvement. The company also provides back office services and support to several clients including managing bank accounts, invoicing, payroll, registered office and other administrative services. 

Job Description: 

  • Welcoming, accommodating visitors, managing calls and directing clients to relevant personnel  
  • Coordinating conference room bookings and appointments and handle outgoing and incoming mail /courier  
  • Maintain principal filing system as well as client database  
  • Assist the managing director with various secretarial and administrative tasks as well as provide support to other individuals as and when required  
  • Handling payroll for clients  
  • Manage and coordinate housekeeping and general upkeep of office premises and maintain inventory of office stationery and consumable items  
  • Assist with book-keeping function  
  • Implement new database system related to due diligence with the assistance of line manager  
  • Co-ordinate submission of documentation with banks, government entities and other institutions  

Job Requirements:  

  • Excellent communication and telephone skills. Fluency in spoken and written English is a must. Ability to communicate in Italian would be considered an asset  
  • Good computer skills – efficiency in MS Office (Outlook, Word, Excel,)  
  • Administration skills -Smart Appearance  
  • Friendly personality: outgoing but assertive when needed  
  • Good organizational skills: able to prioritize, follow up and multi-task  
  • Willingness to learn new skills  
  • Flexible and resourceful at problem-solving  
  • Ability to work independently or as part of a team  
  • Previous knowledge of book-keeping or payroll would be desirable -Possess a clean driving license