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Front Office Administrator

  • Location

    Malta

  • Sector:

    Other

  • Contract Type:

    Permanent

  • Salary:

    Attractive

  • Contact:

    Chantelle Mifsud

  • Job Reference:

    5899

  • Published:

    24 days ago

  • Expiry:

    2019-12-13

  • Client Details:

    Castille

  • Consultant:

    Chantelle Mifsud

  • Skills tags:

    Front Office

A well-established institution is currently seeking to recruit a front office administrator in order to assist with the smooth running of the office.  

Job Description 

  • Welcoming guests and greet people with a positive attitude.  

  • Coordination of front desk activities.  

  • Registration of incoming mail and distributing correspondence accordingly.  

  • Handling incoming calls and directing them to the appropriate department. ? Assist in the preparation of meetings. 

  • Filing, calendar entries, meeting arrangements, and maintenance of record.  

  • Ensure the reception area is tidy and presentable.  

  • Maintain a professional attitude with co-workers, stakeholders and suppliers.  

  • Maintain the Visitor Management System. 

  • Other administrative tasks and duties that may be assigned from time to time by the Director and Deputy Director. 

Job Requirements 

  • The chosen candidate must be in possession of an MQF level 4 qualification, preferably having a Certificate/Diploma in Administration and Secretarial Duties.  

  • Candidates in possession of an equivalent qualification in other subjects will also be eligible for this post, provided that they have proven work experience in an area which is relevant to this position.  

  • Furthermore, applicants should have excellent communications skills in both Maltese and English 

  • Should be proficient in the use of Microsoft Office and office automation tools.