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Finance and Accounting Assistant

Finance and Accounting Assistant

Job Title: Finance and Accounting Assistant
Contract Type: Permanent
Location: Jersey, Malta
Salary: €18,000 - €19,500
Reference: 3259
Contact Name: Kamil Radziewski
Job Published: January 09, 2018 09:52

Job Description

A trust company, registered with the MFSA for the purposes of delivering sophisticated corporate and private trustee as well as administrative pensions services to a range of internationally mobile corporate and personal clients are looking for a finance assistant to join their team.

Some perks of this role include:

  • Full training will be provided
  • An attractive remuneration will be offered to the selected candidate.

Job description:

  • Preparation of simple trust financial statements from trial balance
  • Preparation of simple trust UK tax returns and other tax reporting requirements such as P11d and S731
  • Preparation of periodic reviews on standard client structures
  • Ensure accounting documentation is correct to support set of financial accounts and tax returns
  • Update line manager with regards to financial accounts and tax return progress and ensure the internal tracker database is accurate and complete in accordance to the procedure
  • Record times spent on different client matters accurately and proactively pay attention to allocated budgets and log any overruns on the system  
  • Assist administrators in book-keeping queries when required and in any ad-hoc projects given by the line manager
  • Ensure all reports produced are reviewed by a more senior member of the team before being sent
  • Pro-actively prepare and file the monthly bank reconciliations 
  • Ensure invoices are correctly filed as per the procedure
  • Apply cash received to client invoices
  • Actively monitor and follow up on unidentified receipts with the administrators to ensure they are applied to the correct client account
  • Ensure that cash receipts are reconciled to appropriate bank accounts
  • Ensure bank postings are completed daily in line with the Finance Manual
  • Ensure Finance Manual procedures are followed at all times highlighting any changes or efficiencies that could be made
  • Adhere to all internal deadlines applicable to the role
  • Maintain a questioning mind and understand all activities undertaken
  • Following advice and instruction from the Finance Officer regarding the billing procedure some of the duties include, preparation of client invoices, assisting in the process from draft through to final invoices
  • Set up credit notes in Navision upon receipt of request authorized request from CEO (CEO not defined or Group MD) or Group MD
  • Monitor settlement of above cash payments and ensure debt is cleared appropriately 

Skills and Experience:

  • The ideal candidate must possesses an A-level standard of education
  • Previous experience is not required as full training will be provided