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Executive Secretary

Job Title: Executive Secretary
Contract Type: Permanent
Location: Malta
Salary: Attractive
Reference: 4706
Contact Name: Stefani Grech
Job Published: January 25, 2019 15:39

Job Description

A professional services group providing legal, tax services to businesses and private clients worldwide are currently seeking a highly motivated and enthusiastic individual for the role of an Executive Secretary.

The position will provide the candidate the possible to work with a highly motivated secretariat team with exposure to a fast-paced, multidisciplinary team.


  • Coordinating logistics and materials for local and overseas meetings and conferences, including travel arrangements, and assisting in the preparation of materials required.
  • Filtering general information, queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate.
  • Supporting the partner in the day to day administrative, personal and research requirements.
  • Assisting with travel arrangements, calendar arrangements and event organisation.
  • Assisting with marketing tasks, out of office commitments and dealing with clients.
  • Updating contact database and filing.


  • Experience in a similar role will be considered an asset.
  • Ability to manage multiple tasks and work streams simultaneously and to operate in a fast-paced environment.
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
  • Must have good judgment and ability to exercise the utmost discretion with confidential and sensitive information and maintain confidentiality of information.
  • Highly organized.
  • Excellent communication skills both orally and in writing.
  • Confident and able to work on own initiative.

Why you should join:

  • Possibility to grow in an intercultural and dynamic environment.
  • Full on the job training will be provided.
  • Support of career aspirations and personal development.
  • Challenging work in a young, dynamic, multilingual firm.
  • Stable and strong international background.

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