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Executive Assistant to CEO (Financial Services)

Job Title: Executive Assistant to CEO (Financial Services)
Contract Type: Permanent
Location: Birkirkara, Malta
Salary: Salary €27000 - €30000
Reference: 3976
Contact Name: Mark Sims
Job Published: July 12, 2018 12:19

Job Description

A leading Financial Services company in Malta is seeking an Executive Assistant who will be responsible for the overall administration of the (non-executive) Chairman’s and CEO’s offices. 

Duties range from the highest Boardroom and Management involvement to more routine matters like organising diaries, assisting with presentations, writing reports and generally managing the schedules in a fast-paced business environment.


  • Acts as a first point of contact, dealing effectively with correspondence, calls and enquiries
  • Manages diaries, organises meetings and appointments, arranges travel, transport and accommodation
  • Organises events and hospitality, welcomes and hosts visitors and guests
  • Supports CEO in daily routine, preparing for meetings, including attending or standing-in as necessary, assisting with presentations
  • Processes, compiles and prepares reports, manages databases and filing
  • Generally develops and maintains relations with clients, guests and staff, keeping liaison and addressing first-hand enquiries
  • Assists with requests for information and replies by researching and making proposals

Technical Skills and Work Experience

  • A minimum of five (5) years of relevant experience in a similar position and at an organisation of at least comparable characteristics, preferably in a financial industry environment
  • Suitably qualified, preferably with a relevant first degree or equivalent professional credentials
  • Writing, research and problem solving skills, with an ability to interact with professionals of all levels
  • An ability to work and manage with confidence and a proven record of accomplishment in an executive environment
  • A knowledge of standard office software