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Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Gzira, Malta
Salary: €22,000 - €24,000
Reference: 3855
Contact Name: Mark Sims
Job Published: June 01, 2018 07:41

Job Description

As the new Executive Assistant, you will oversee several important tasks, like the following:

  • Responsible for the overall administration of the CEO’s office, including maintaining and organising the CEO’s diary and all relevant administration;
  • Provide a comprehensive administration service to the Chief Executives across the range of their work;
  • Perform ad-hoc administrative duties as necessary;
  • Welcoming visitors and board members whilst also handling all related coordination and organisation;
  • Preparing boardrooms for meetings, arrange refreshments, seating and the taking of minutes as required;
  • Develop, maintain and review administration systems to achieve maximum efficiency;
  • Co-ordinate travel including travel insurance, transportation and accommodation arrangements as necessary for all the company;
  • Drive and/or support in organising internal and external activities such as  Meetings, employee social activities etc;
  • Support the HR function and Office Management with the day to day running of the office duties and HR administration.

You will be a successful candidate, if you can identify yourself with the following criteria:

  • Couple of years’ experience in a similar role are enough;
  • Excellent MS Office knowledge and English written and spoken proficiency;
  • Outstanding organisational and time management skills;
  • A meticulous approach with an eye for detail and a personal value towards confidentiality and integrity;
  • Excellent presentation, verbal and written communications skills.

As a personality….

  • You deliver what you promise, ask for help when you need to and learning new things is important for you;
  • You are trustworthy, understand the importance of confidentiality and can exercise good judgement in a variety of situations;
  • You enjoy working with others and have a fun and outgoing personality.

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