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Corporate and Trust Administrator

Job Title: Corporate and Trust Administrator
Contract Type: Permanent
Location: Malta
Salary: Attractive
Reference: 3826
Contact Name: Justina Zammit
Job Published: May 25, 2018 07:55

Job Description

A fully licensed brand which specializes in trustees and has been established for over 25 years in London, Canada, Bermuda and the Caribbean are currently looking for a corporate and trustee administrator to join their firm.

Job description

  • Organisation of a portfolio of companies and trusts, including the preparation of minutes and annual returns
  • Maintenance of minute books either in physical files or electronically
  • Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings
  • Drafting minutes/resolutions in relation to Shareholders and Directors meetings i.e. opening of bank accounts, resigning/appointing directors and officers
  • Preparation of other legal documents i.e. Certificate of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements
  • Preparation of Annual Returns
  • Drafting letters/emails/faxes to clients
  • Managing of due diligence and compliance records for clients’ companies
  • Managing and organizing filing systems both physical and electronic
  • Income and fee collection
  • Recording billable time

Skills and experience

  • 2 years administrative experience i.e. secretary, PA, administrator
  • Excellent communication skills, both written and oral in English (required to draft complex documents for management review, following training provided)
  • Good computer skills including advanced knowledge of Microsoft Word, Excel and Outlook
  • Previous experience in a similar role is not an must but is advantageous