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Corporate and Payments Administrator

Job Title: Corporate and Payments Administrator
Contract Type: Permanent
Location: Malta
Salary: €23000 - €26000
Reference: 3719
Contact Name: Justina Zammit
Job Published: April 30, 2018 09:46

Job Description

A brand that provides trustee, trust administration and corporate services is currently looking for a corporate administrator to join their team.

Job description

  • Prepare payment instructions and all supporting documentation and obtains signatory approval for client payments.
  • Obtains supporting documentation for incoming and outgoing funds for CIL clients.
  • Notifies clients of inflowing and outflowing funds and makes the relevant adjustments to financial records.
  • Update client account records of all incoming and outgoing funds
  • Checks reconciles and prepares invoices to suppliers for CIL clients on a monthly basis
  • Maintains client records of financial transactions files bank statements and all other records
  • Manages petty cash
  • Manages and processes monthly billings (administration fees and any disbursements)
  • Receives requests from clients & resolves queries regarding payments, invoices, and other transactions
  • Notifies clients via updates of all transactions as and when there are transactions
  • Provides information to CIL clients as and when requested
  • Liases with banks regarding payments and receipts
  • Resolves bank queries
  • Implements all processes relating to money laundering and compliance to minimise risk
  • Manages code cards to verify payment requests
  • Obtains approval for payments from authorised signatories
  • Keeps records (electronically and hard copies) of client communication
  • Conducts daily back ups of electronic records

Experience and requirements

  • Excellent proficiency in Excel
  • Understanding the business objectives of CIL clients
  • Understanding of the purpose of business transactions linked to the CIL clients business objectives
  • Good communication skills
  • Meticulous administration, record keeping and documentation
  • Able to meet deadlines
  • The ideal candidate must have a tertiary level of education, preferably a business management degree or any other related area.