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Administrative Assistant (Corporate Section)

  • Location


  • Sector:

    Financial Services

  • Contract Type:


  • Salary:


  • Contact:

    Clive Schembri

  • Job Reference:


  • Published:

    18 days ago

  • Expiry:


  • Client Details:


  • Consultant:

    Clive Schembri

  • Skills tags:

    Corporate Administration

A well-established institution is seeking to employ an Administrative Assistant to support its growing operations in the Supervision and Enforcement Section. 

Job Description: 

  • Assistance in the purchasing of supplies, services or works. 
  • Providing assistance throughout the public procurement cycle, including the preparation of procurement documents and contracts. 
  • Operating IT Systems, including the e-procurement portal (EPPS system) 
  • Liaison with suppliers, handling of invoices and posting of accounting entries. 
  • Planning of travel arrangements for staff. 
  • Carrying out of bank reconciliations. 
  • Dealing with incoming and outgoing correspondence. 
  • Administration of petty cash. 
  • Reception duties when required. 
  • Provide logistical support in management and preparation relating to the conferences organised by the institution.
  • Posting of receipts. 
  • Compiling periodic reports. 
  • Other tasks delegated by the Manager. 

Job Requirements: 

  • Applicants must be in possession of an A-level standard of education and be well skilled in Microsoft Office tools. 
  • Preference may be given to applicants in possession of an A-level in Accounts or equivalent diploma in Accounting or Administrative and Secretarial duties. 
  • Applicants must be able to work both independently and as part of a team, be well organised, and have the ability to manage multiple tasks effectively. 
  • The selected candidate is expected to have a professional attitude and appearance, have excellent telephone manners and be fluent in both the Maltese and English language. 
  • Demonstrated accounting and administrative experience in a similar role and the possession of a relevant ICT qualification will be considered favourably.