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Administrative Assistant (Accounts)

Job Title: Administrative Assistant (Accounts)
Contract Type: Permanent
Location: Burmarrad, Malta
Industry:
Salary: €20,000
Reference: 5525
Contact Name: Chantelle Mifsud
Job Published: August 09, 2019 14:16

Job Description

A leading supplier of vehicles, warehouse equipment, industrial machinery and special purpose vehicles is currently for an administrative assistant to join its team and be assistance to the director.   

  • Job Description 
  • Managing diaries, organising meetings and appointments 
  • Updating and maintaining the database and filing systems 
  • Liaising with staff, suppliers and clients 
  • Deal with incoming email and post, corresponding on behalf of the Director 
  • Logging or processing bills, expenses, invoices and other general data 
  • Drafting of quotations and sending them to clients, including follow ups 
  • Completing vehicle leasing agreements and leasing procedures 
  • Updating internal accounting systems and other accounts related tasks 
  • Other general duties 

Job Requirements  

  • Have at least 3 years’ experience in a similar position 
  • Be Customer Literate 
  • Be Highly organised with good follow up skills 
  • Have an A Level standard of Accounts 
  • Be able to work in a team and able to take the initiative to prioritise a varied workload and manage time well
  • Have good communication skills, both verbal and written in Maltese & English 
  • Be flexible with their work schedule, to meet the needs of the business 
  •  Must be able to exercise discretion and confidentiality 
  • Have their own Transport