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Office Manager

  • Location

    Malta

  • Sector:

    Financial Services

  • Contract Type:

    Permanent

  • Salary:

    €25000 to €30000

  • Contact:

    Mark Sims

  • Job Reference:

    2855

  • Published:

    over 2 years ago

  • Expiry:

    18 Sep 00:00

  • Client Details:

    Castille

  • Consultant:

    Mark Sims

Unfortunately this job has now expired. However you can view all of our Live jobs here.

A Financial Services Company based in Valletta is looking for an Office Manager

Reporting to the VP of HR and managing an Office Administrator, responsibilities will include:

  • Dealing with incoming calls and greeting visitors;
  • Coordinating travel arrangements- booking of flights, hotels and taxis and keep updated records and reports thereof;
  • Coordinating meeting set-ups and the smooth running of Audits, Board meetings, in-house training sessions or any other internal meetings;
  • Managing company apartments- including procurement of new lease agreements, renewing existing contracts and coordinating occupancy and cleaning;
  • Monitoring the upkeep of vacation and sick leave records through our time-and-attendance system;
  • Coordinating general office maintenance of two office sites in Valletta as well as internal office moves;
  • Diary management and general admin for Senior Management in collaboration with the Executive Assistant;
  • Coordinating and managing attendance of cleaning staff, ensuring adequate cover and that offices are kept tidy at all times;
  • Support HR with the onboarding & assimilation of new staff, including relocations
  • Assist with the planning of staff events;
  • Ensuring Occupational Health and Safety compliance, such as training coordination for Fire Marshalls and First Aiders, the upkeep of First Aid box supplies and conducting on-site Risk Assessments;
  • Handling of incoming mail including logging of legal contracts & documents;
  • Procurement of office equipment, ensuring the office supplies are well stocked;
  • Form part of the company’s Business Continuity Plan team;

Requirements:

  • Be service oriented with a flair for hospitality and a positive “can do” attitude
  • The ability to organize and coordinate multiple teams and/or projects ;
  • Have excellent command of written and spoken English and proficiency with Microsoft Office products;
  • Have a keen eye for detail;
  • Have a proactive disposition to effect change- be capable of working on their own initiative whilst being a dedicated team player.
  • Have a minimum of 3 years’ previous experience in a similar role;