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Office Clerk

  • Location

    Malta

  • Sector:

  • Contract Type:

    Permanent

  • Salary:

    Attractive

  • Job Reference:

    OFC001

  • Published:

    about 1 month ago

  • Expiry:

    2020-08-03

​Ensures proper flow of office procedures and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Office Clerk Job Duties:

  • Manages correspondence by answering emails and sorting mail

  • Assists in planning and arranging events, including organising catering

  • Handles expenses and billing cycles

  • Manages reception area and looks after visitors

  • Answers phone calls and transfers them as necessary

  • Keeping track of enquires and keep track of sales communications

  • Sales recording and reporting.

  • Drafts, formats, and prints relevant documents

  • Maintains stock lists and orders office supplies as needed

  • Manages staff expense requests

  • Interacts with directors and carries out their requests

  • Assists in purchase orders and invoicing

  • Photocopies and files appropriate documents as needed

  • Responsible for website functions

  • Responsible updating the company’s social media platforms

Office Clerk Skills and Qualifications:

  • Prior Office Management Experience Preferred

  • Strong Attention to Detail

  • Ability to Work Without Supervision

  • Excellent Time Management Skills

  • Exceptional Communication and Customer Service Skills

  • Technical Skills, Including Proficiency With Microsoft Office Programs and Sage Line 50 and accounting procedures

  • Knowledge of Photoshop or other design software is considered as an asset

  • Strong Prioritisation and Organisation Skills

  • Ability to Handle Confidential Information

  • Strong Record Keeping Skills

  • Presentation Skills, Including Welcoming Guests to Events

  • Ability to Multitask

Applicants need to be willing to work weekends, if and when necessary.

Please note that this jobs is not managed by Castille, and further information can be obtained by sending an email to brand@castilleresources.com.