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HR Business Partner

  • Location


  • Sector:


  • Salary:


  • Contact:

    Chantelle Mifsud

  • Job Reference:


  • Published:

    13 days ago

  • Expiry:


  • Client Details:


Unfortunately this job has now expired. However you can view all of our Live jobs here.

An international financial services firm is seeking to recruit an HR Business Partner who will be reporting to the Head of HR and supporting an international headcount spanning across Malta and other European sites.

Job duties include:

  • Act as main handler for all administration duties across the employment cycle starting from recruitment and selection, onboarding and assimilation, maintenance and terminations
  • Act as main point of contact with our HR external service providers (such as external training providers, recruitment agencies, medical and life insurance providers) and act as the main user and administrator for our HR systems (payroll, HR system and other HR internal software)
  • Lead with obtaining (and renewing) of work permits for EU & Non-EU employees for their possible relocations to Malta, any HQP and PQs applications with MFSA or any other relevant authorities
  • Hold periodic meetings with team members and members of management in relation to probation reviews, performance assessments and conducting of exit interviews
  • Manage Leave entitlements and balances for all EU employees across different jurisdictions
  • Assist in the preparation of presentations and reports for management, prepare documents for payroll audits and liaise with auditors
  • Assist/lead companywide CSR event and initiatives
  • Assist in updating HR Internal processes and procedures
  • Manage the posting and upkeep of recruitment vacancy adverts across multiple online channels and liaising with external recruitment agencies
  • Primary user for our internal recruitment system, provide training to hiring managers on how to use the system
  • Take lead with screening, shortlisting and interviewing potential candidates
  • Prepare offer letters and contracts of employments (Malta & EU)
  • Obtain previous references for selected new hires
  • Compile, coordinate and schedule training agendas for new joiners
  • Conduct full HR orientation including meeting with all new hires, explain training agenda, and give tour of the office and collate all required paperwork
  • Act as primary users for our payroll system (Indigo) and be main point of contact for any software queries by team members (including training new hires)  
  • Preparation for monthly payroll computations and posting of pre-tax and post-tax adjustments on payroll system;
  • Finalizing payroll run, generating relevant bank files, tax reports and publish pay slips
  • Assist the Finance team by pulling reports from the system to support ‘end of year’ income tax submissions

Skills and Qualifications required:

  • Great time management and organizational skills and excellent communication skills
  • Detail-oriented and works with a high degree of accuracy
  • Ability to multitask and meet changing deadlines
  • Ability to work independently and complete projects with limited supervision
  • An approachable personality – willing to interact with employees across different levels and jurisdictions
  • Strong interpersonal skills with the ability to handle sensitive information and situations which require empathy, maturity and strict confidentiality at all times
  • Adaptability and flexibility - demonstrating a willingness to learn and evolve with the needs of the department and company
  • Knowledge of Maltese Employment Legislation
  • A minimum of 4 years’ experience within a similar role, ideally working for an international company
  • Business Management/HR/Organizational Behaviour degree would be considered an asset