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Executive Assistant

  • Location

    Malta

  • Sector:

    Financial Services

  • Contract Type:

    Permanent

  • Salary:

    Salary €30000

  • Contact:

    Mark Sims

  • Job Reference:

    2874

  • Published:

    over 2 years ago

  • Expiry:

    12 Nov 00:00

  • Client Details:

    Castille

  • Consultant:

    Mark Sims

  • Skills tags:

    Junior 0 to 2

Unfortunately this job has now expired. However you can view all of our Live jobs here.

The Executive Assistant is responsible for ensuring the smooth running of day-to-day demands and activities by supporting the CEO and office management. 

Responsibilities:

  • Managing extremely active professional and personal calendars; booking appointments; preparing confidential correspondence.
  • Plans, coordinates, and ensures that the CEO's schedule is adhered to.
  • Communicates directly with—and on behalf of—the President, as well as with a wide variety of high-level industry and professional contacts.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President including those of a sensitive or confidential nature. 
  • Demonstrates good judgment about what to handle independently and when to ask for input / direction.
  • Works closely with the other Executive Assistants, ensuring alignment between executives on scheduling and other projects.
  • Assist all Malta staff with ad hoc administrative needs, including coordinating travel, errands, etc.
  • Prioritizes conflicting needs with great judgment, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Coordination cross-department projects with business understanding.Coordinate domestic and international travel arrangements, professional and personally.
  • Office and Facilities Management. Liaison for all third party vendors, ie: cleaning service, office repairs, courier service, etc.
  • Assist finance department to reconcile and submit monthly invoices.
  • Willingness and interest in learning the industry and competitors.

Desired Skills and Experience:

  • 3+ years of experience in supporting VP level executives.
  • University degree preferred.
  • Excellent written and verbal communication skills in English. Exceptional organization skills.
  • Computer Skills: Outlook Calendar, mid-level knowledge with Microsoft Office (Word, PowerPoint, Excel). Knowledge of Prezi presentation software is a bonus.
  • Strong work ethic and ability to work extremely effective independently.
  • Demonstrated ability to manage multiple time-sensitive priorities in an extremely fast paced environment simultaneously.
  • A willingness to be a highly-resourceful team-player and possess “can-do” attitude.
  • Proven ability to handle confidential information with discretion.