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Corporate Administrator

  • Location


  • Sector:

    Corporate Services

  • Salary:

    €25,000 - €30,000

  • Contact:

    Justina Zammit

  • Job Reference:


  • Published:

    about 1 month ago

  • Expiry:


  • Client Details:


  • Consultant:

    Justina Zammit

  • Skills tags:

    Corporate Administration

A global expert company that understands local needs and helps companies expand and invest seamlessly across international borders are looking to employ a Corporate Administrator to join their Corporate Secretarial and Legal team. 

Job Description 
  • Support the company’s clients with all matters of corporate and trust administration.
  • Preparation of draft corporate and trust documentation for further review, executions, logistics, filings, etc.
  • Contact with Registrar of Companies and Tax authorities
  • Up keeping of corporate and trust files, KYC and Compliance matters etc.
  • Dossier management as well as electronic registration, support and administration of company and clients.
  • Drives business development from existing clients.
  • Coordinating client projects including the ability to cascade, escalate and implement decisions.
  • Handling, coordinating liquidations and strike offs of client companies and liaising with the liquidator.
  • Establishing and maintaining relationships with clients.
  • Independent handling of payments for clients if required.
  • Full board/committee support services to clients including attending and minuting meetings if required.
  • Keeping up to date on changes in the legislation, regulation and best practice with regard to corporate administration.
  • Participating in events on behalf of the company as required.
  • Taking on other responsibilities as may be required by the employer.
  • GDPR  - introduction of LSA amendment agreements (data protection) for all clients
  • AGM’s  - preparation of meeting minutes approving audited financial reports and other matters
  • KYC statistics EMEA – internal audit reviews for open issues and other mandate matters
  • Searches – online searches for new clients and existing ones (including individual and corporate entities)
  • Compliance Officer – adoption of compliance recommendations in line with the Corporate Service Providers’ regulations for the company 

Skills and Experience
  • At least 3 years of professional experience in the administrative services field, fiduciary field, legal corporate/company field, with international orientation.
  • University Degree of Business Administration, Legal studies or relevant field would be advantageous.
  • Experience with KYC and AML is a plus.
  • Good administrative skills.
  • Previous contacts with the Registrar of Companies.
  • Motivated with a sense of urgency.
  • Strong flexible team player who is willing to take responsibility.
  • Professional and reliable conduct.
  • Excellent client services skills.
  • Responsible and organized.
  • Ability to meet deadlines and deal with complicated scenarios.
  • Excellent organizational, multitasking and communication skills.
  • Fluent in both written and spoken English.