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Administrative Assistant (Data Team) within Banking Supervision

  • Location


  • Sector:

    Financial Services

  • Salary:


  • Job Reference:


  • Published:

    13 days ago

  • Expiry:


  • Client Details:

    Malta Financial Services Authority

The Banking Supervision Function at the MFSA is entrusted with the on-site and ongoing supervision of licensed banks and non-bank financial institutions (FIs) following authorisation. The Function also carries out supervision of Significant Credit Institutions (SIs) together with the European Central Bank through the Single Supervisory Mechanism (SSM). The Banking Supervision Team is made up of officials with a banking and economics background, but also legal, accounting and IT professionals to support policy and supervisory work.

The Role

As an Administrative Assistant within the Data Team the selected candidate will be undertaking the following duties:  

  • Administrative tasks supporting general office management including managing filing systems, maintaining email distribution lists, travel and transport bookings, managing incoming and outgoing mail and other general office duties

  • Managing attendance record sheets and time sheets

  • Assist the function’s management team with the department’s yearly budget, including processing invoices and administering the department’s budget throughout the year

  • Maintaining the department’s organogram and coordinating desk allocations

  • Handling police and court notifications

  • Processing of supervisory and other statutory reporting

  • Generation of reports

  • Communicating and coordinating within Banking Supervision and with other MFSA departments, as may be required

  • Managing correspondence and liaising with external stakeholders, including but not limited to Central Bank of Malta, European Central Bank and European Banking Authority

  • Attending and participating as may be required in local and overseas training, meetings and working groups particularly those relating to the EBA, ECB, ESRB and BIS and other European regulatory bodies

  • Managing data-related exercises and liaising with Data Team members as necessary

  • Assisting in the implementation of projects undertaken by the Data team

  • Other duties as may be required from time to time

About You

We are looking for a candidate with a relevant academic background in Banking & Finance or Accountancy or Economics or Statistics and/or in another financial services related subject. 

The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 5 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

It is essential that you have proven organisational skills, the ability to prioritise tasks and to work on own initiative, with an eye for detail. You also need to have good communication and writing skills.

Competence in MS Excel techniques and experience in a quantitative environment will be considered an asset. Candidates with proven work experience relevant to the role will be preferred.

If you do not have the necessary academic or professional qualifications but you have at least three (3) years of relevant experience within the financial services environment, we would still be interested in speaking with you.