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Constructing a Great Team in Project Management

7 months ago by Andrea Amato

​How to put together a team that strives toward a common goal.

Teamwork involves several individuals to complete a project, or a series of projects, that require tight-knit collaboration to succeed. Constructing teams allows for projects to work more efficiently and productively, as all members contribute their ideas and knowledge to better the joined outcome. Communication plays an important role for any team, in that poor communication can hinder the progress or end a project job altogether.

Project managers rely on good teamwork to support the development of a project. Utilising teams helps quicken projects and resolves obstacles that present themselves during development. When organised correctly, teamwork ensures the proper management of all resources and capabilities. Teamwork often contributes to successful project’s completion and can be applied in IT, accounting, and other jobs in Malta.

In summary, you want to consider establishing a team for your project because:
• You are more likely to complete a project according to a specific deadline,
• There will be a boost in employee morale and productivity, and
• You want to promote a positive workplace culture that celebrates the strengths of your team.

Maintaining team productivity

When dividing a project into a variety of tasks, each member of the team is responsible for working on specific roles that work toward a common end goal. Two minds are better than one, in that projects become more productive when every member can positively contribute their efforts. Advantages of teamwork related to productivity are as follows:

Shared responsibility: Different members work at different speeds, and sometimes one member lags behind the others. Luckily, in a team, another member who’s completed their task can help soften the workload.
Shared input of knowledge: Everyone can contribute their unique knowledge and skill sets in brainstorming sessions and throughout a project’s developments. This helps speed up the project and allows members to learn from one another.
Inclusivity: Teams allow numerous opportunities to hold valuable discussions between members, including project updates and problem-solving sessions. Effective communication allows members to feel heard and recognised for their strengths, leaving members more satisfied and fulfilled with their work.
Support: Projects can be challenging and alter drastically over time. Team members work closely together, and when the going gets rough can offer each other support and guidance through more difficult phases in a project, therefore alleviating stress and concerns at the time.

The unique qualities of a team

Before delving further into advantages of teamwork, it is worth mentioning that every team possesses its own unique attributes and dynamics that is not always successful, be it a team made of software developers and engineers, or a team working remotely. For example, many individuals prefer to work autonomously, not every member contributes and communicates within a team, and when coupled with a project manager with poor leadership skills, a lot of other problems will arise. It is worth learning and understand your team dynamics in other to better it effectively and reap the rewards a successful team will bring.

With the above in mind, consider the following when putting together a team for your next project:

More (thoughtful) risk-taking: In sharing ideas, teams are able to discuss riskier solutions in a project as members can collectively agree to its possibility and fruition. In handling a solution together, members will feel more confident in acting upon a task than they would if they were alone.
Positive conflict resolution: It is possible that certain team members don’t get along or reach a disagreement that leads to foul relationships within a team. Project manager’s set an example in resolving these matters in a thoughtful and strategic manner, teaching other members of the team how to avoid these situations and how to learn from them.
Trust: Naturally, team members often work closely together to achieve common set goals until a project reaches completion. This standard of togetherness allows for members to build long-term trusting relationships, where they feel they can openly communicate with one another and freely share ideas. Project managers own a part in creating a team environment that supports and encourages trust within the team, whether it be remote or in-office.
Accountability: In the development phase especially, team members carry out their respective tasks and report back to the team with updates. In this way, every individual is responsible for their tasks and is accountable for their actions. As a team, this must be openly discussed as everyone is dependable for the project’s success.

The role of the project manager

In any team, the project manager will learn all the different personalities and perspectives offered by their in-office or work from home team members. The project manager facilitates communication by ensuring everyone has an opportunity to get their voice heard and offer valuable advice as the project develops. In this way, team members learn to work together honestly and collaboratively.

There is more to the leader role than meeting tasks by a certain deadline. There are instances where some members disagree with one another and don’t get along. In which case, the project manager mediates conversations held between members to meet and discuss their disagreements. This further ensures professional collaboration is occurring in a smooth and stable manner.

When it comes to the initial stage of project planning, manager’s must organise work tasks properly, so that team members will understand their workload and strive to achieve a common goal. Organising the project efficiently will also reduce the chances of members questioning the development process as they are uncertain about their responsibilities. As a project manager, you want to ensure everyone knows what their roles are in a project and can carry out the appropriate tasks effectively.

Additionally, organised projects support accountability, allowing team members to offer their respective updates. This is also an important reason as to why tasks should be separated and discussed clearly, so team members understand their roles fully and produce their best work. Ensure you discuss the project objectives, including the motivations behind carrying it out in the first place.

Throughout the project, it is important to continuously offer support and guidance to team members. Be actively present when a member requires help on a task; offer to hold a call and catch up with them properly. As a leader, you are an active role-model for your team, and maintaining positive relationships is an important factor when considering the growth of a team member.

Remember, the development process often runs into problems along the way, so it is worth considering these beforehand and prepare for potential solutions, as well as anticipating unexpected obstacles to arise. Working in a team will help the chances of overcoming these challenges, bringing you closer to your project’s completion and prepare you for your next job. And when the project does successfully come to a close, don’t forget to celebrate and share the achievement with your team.